1 minute reading time (188 words)

Event Planning - How to Plan Corporate Functions

IconomySA will co-ordinate your corporate function event from beginning to end.  We will take care of everything and ensure your event is a success and that any risks are properly managed.


These covers:

This image describes the kind of functions of hosting a corporate event, which are, Location and venue, Date of the event and management of the timelines leading to the event, Number of guests, Guest list, including identifying VIP guests and contact details, Budgeting for the event and reporting on and controlling actual costs, Adhering to any statutory requirements, licences, permits, security, etc., Options for entertainment, Marketing collateral, media, brochures and leaflets, branded posters and banners, branded gifts, branded clothing, branded bunting and decorations, presentations, Keynote speakers, Photographer/videographer

The type of Corporate Functions could be the following:

the types of Corporate Events e.g. party cocktails, milestone celebrations, awards, gala dinners, product launch and reception

Corporate Functions Planning and Execution:

The many activities of hosting an event such as Pre-Planning: Objectives, Audience Message of the Event, Costs, Dates, Location.  Invitations: Phoned, E-mailed, Printed, informal or formal, RSVP return card, RSVP by telephone, Reminder mailing. Program: Topics, Speakers, Equipment needed, Biographies Introductions.  People Logistics: Hospitality, Transportation, Accommodation, Mementos.  Venue Facilities: Number of people Seating type, Menu service needed, Parking Directional signs, Marquee sign(s). Equipment Requirements: Lectern Podium, Public address system, Microphone(s): Neck, podium, table, floor, Raised platform, Projection screen, Video projector, Remote control cord, Overhead projector, Flip charts, markers Extension cords DVD player and monitor:  Laptop to Screen. Food & Beverage Arrangements: Menu selection, dietary requirements/options, Caterers Schedule Type service (buffet, seated), Tables for 6, 8, 10, Head table, Place cards, Seating diagrams, Beverages, Hospitality room service. Publicity & Promotion Considerations: Mailing lists, Promotional mailings, Posters, flyers, Advertising, Media contact, Media fact sheets, News releases, Talk show appearances, Press packets, Press room, Special phone lines and internet connectivity for media.  Event Photography: Stills Video, Hire photographer, Shot list for photographer,  Printed Program, Agenda Speakers' biographies & photos Organization information Lists of officers, committees Lists of sponsors, contributors Design and printing Quantity Distribution    Other Issues to consider Name badges Goodie Bags Host identification Venue signage


Post-Mortem of the Event
After the event is finished, we would meet and evaluate the success of the function, while the details are fresh.  We would then send a report on the outcome.


If you want to take your Corporate Functions to the next level, using effective Event Planning Strategies, contact IconomySA on:     


Tel: +27 11 867 5005

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.            

Website: www.iconomysa.co.za

The Working World Desiderata
Company strategy, marketing strategy & brand strat...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Friday, 22 November 2019
If you'd like to register, please fill in the username, password and name fields.
  • Registration Number:

  • VAT Number:

  • Tel:

    011 867 5005

  • Email:

    This email address is being protected from spambots. You need JavaScript enabled to view it.

  • Address:

    Building 4, Woodhill Office Park 53, Phillip Engelbrecht Drive, Meyersdal, Alberton, Gauteng, 1448